Auto Scan Direct
Effective Date: 01/02/26
Website: www.autoscandirect.com
Email: admin@autoscandirect.com
1. Who We Are
Auto Scan Direct provides independent electronic vehicle verification services to motor dealers, auction houses, trade professionals and private clients across the United Kingdom.
For the purposes of UK data protection law, Auto Scan Direct is the Data Controller in relation to personal data collected via our website and service delivery.
2. What Information We Collect
We may collect and process the following data:
Website Enquiries
• Name
• Business name
• Email address
• Telephone number
• Location
• Enquiry details
Dealer & Trade Clients
• Business contact details
• Authorised contact names
• Email addresses
• Telephone numbers
Inspection & Reporting Data
• Vehicle registration numbers
• Vehicle identification numbers (VIN)
• Inspection reports
• Diagnostic screenshots
• System data extracted during electronic verification
Please note: Vehicle registration numbers and VIN numbers are not considered personal data unless linked to an identifiable individual.
3. How We Use Your Information
We use your data to:
• Provide electronic vehicle verification services
• Deliver digital inspection reports
• Maintain secure dealer folders
• Respond to enquiries
• Manage trade relationships
• Support dispute resolution where reports are requested
• Improve service quality and compliance
We do not sell or rent personal data.
4. Legal Basis for Processing
We process personal data under the following lawful bases:
• Contractual necessity
• Legitimate business interest
• Legal compliance
• Consent (where required)
5. Report Storage & Secure Access
Electronic verification reports are stored securely via approved cloud storage platforms.
Dealers and authorised clients are provided access to private folders containing their reports. These folders may be searchable by vehicle registration for operational convenience.
Access is restricted to authorised parties only.
Auto Scan Direct retains ownership of report structure, branding and intellectual property.
6. Data Sharing
We may share data with:
• Approved cloud storage providers
• Reporting software platforms
• Professional advisers (legal or compliance)
• Regulatory authorities where legally required
We ensure appropriate safeguards are in place when using third-party providers.
7. Data Retention
We retain electronic verification reports and associated records for a period considered commercially reasonable for business and compliance purposes.
Data is not retained longer than necessary.
8. Security
We implement appropriate technical and organisational measures to protect data against:
• Unauthorised access
• Loss
• Misuse
• Disclosure
• Alteration
Inspectors are contractually bound by confidentiality and data handling obligations.
9. Your Rights
Under UK GDPR, you may have the right to:
• Request access to your personal data
• Request correction of inaccurate data
• Request deletion (where applicable)
• Object to processing
• Lodge a complaint with the Information Commissioner’s Office (ICO)
Requests should be made to:
admin@autoscandirect.com
10. Cookies
Our website may use cookies for analytics and website functionality.
Users may disable cookies in their browser settings.
11. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for their privacy practices.
12. Changes to This Policy
We may update this Privacy Policy from time to time. The latest version will always be available on our website.
Contact
Auto Scan Direct
admin@autoscandirect.com
www.autoscandirect.com